SCHUYLKILL TOWNSHIP
BOARD OF SUPERVISORS
MEETING DATE: November 13, 2018 -- Budget Meeting

Duly advertised in The Pottstown Mercury and posted at www.schuylkilltwp.com

The Schuylkill Township Board of Supervisors held their special budget meeting on November 13, 2018 at 7:00 p.m. at the Township building.  Board members present were Ms. Martha Majewski, Mr. Fred Parry, Mr. James Morrison, Ms. Susan Guerette and Mr. Mark Donovan.  Also present were Township Manager, Mr. E.J. Mentry, Township Accountant, Ms. Susan Foster, Chief of Police, Mr. James Fetterman, Police Lieutenant Mr. William Fitzsimmons, Mr. Rafael Henin and Mr. Kim Colket representing the Valley Forge Volunteer Fire Company and resident Mr. Peter Brown.  

The budget meeting was called to order at 7:05 p.m. and the Pledge of Allegiance was recited.

Supervisor Majewski recognized Township Manager Mr. E.J. Mentry and asked him to present the draft 2019 budget.

2019 Budget Overview – Mr. Mentry presented the Board with a balanced budget.  The proposed budget does not require a real estate tax increase.  It was stated that the 2020 proposed budget will have a different format with prior years actual amounts listed.

The General Fund budget is approximately $6.9 million with a carryover of $563,084.62.  The budget is $30,000 less than the 2018 budget.  Taxes would have to be raised .8 mills (about 30%) to balance the budget with no carryover.

 Revenue – The budget was reviewed and the supervisors were in agreement that overall the budget looked acceptable. 

A question was raised as to what VPP Grant was, it was stated that it was a Chester County grant for Vision Partnership Plan.

It was stated that the State Aid and the Fire Relief Aid should be listed as separate accounts.

A new account for the crossing guard has been established in both revenue and expenditures due to the addition of a crossing guard at Manavon Elementary School and the school district reimbursing half the fee.

Expenditures - The budget was reviewed and a few changes were made, after the changes the supervisors were in agreement that overall the budget looked acceptable.

There is an increase in the budget for replacement of the office computers and to upgrade the communications (internet, phone & data plans).  A plan is to be established to replace equipment on a rotating schedule.  It was stated that the meeting room laptop would be replaced by year end 2018.     

The Act 537 Plan was determined to be pushed to 2020 and grants to be looked into.

The Land Plan Ordinance Development rewrite budget was determined to be able to be lowered to $10,000 from $20,000.  The $10,000 was re appropriated to Sidewalks/Trails for ROW believed to be needed before grants can be applied for.

It was stated that $200,000 for the Valley Park “Park” Implementation expenditures will be paid out of Open Space funds.

The Police Department budget reflected the promotion of a part time officer to a full time officer.  The board requested additional information for the need be presented at the December 5th Board meeting.

The Valley Forge Volunteer Fire Company is requesting $250,000 (double) for operating expenses.  The increase is broken down by the Fire Company as $25,000 to cover operational costs and $100,000 for the hiring of a full time day driver.  A 2019 budget for the Fire Company was provided.  The board requested the Fire Company to present additional information for the need of the driver at the December 5th Board meeting.  The board agreed to increase the budget to $200,000 and review at the December meeting.     

Storm Water Management was discussed and it was determined to move $10,000 from SWM Study to SWM Repairs.

The Valley Forge Volunteer Fire Company budget was reviewed and it was determined that an additional $340,000 for the remaining balance due for a new engine believed to be delivered in January should be added.  The net change in the fund position is <$289,400>.

The Capital Road budget was reviewed and the net change in the fund position is <$270,500>.

The Open Space budget was reviewed and the net change in the fund is <$1,600,600>.

The Municipal Complex budget was reviewed and the net change in the fund is <$6,500>.  The garage addition of a pole barn was discussed.

The State budget (Liquid Fuels) was reviewed and the net change in the fund is <$14,625>.  It was stated that 3 pieces of equipment will be purchased.

The Police Pension budget was reviewed and the net change in the fund is $548,444.

The Non-Uniform Pension budget was reviewed and the net change in the fund is $154,666.

The supervisors wanted a policy established that expenses by any of the commissions must be approved before the cost is incurred.

Supervisor Majewski made a motion to advertise the draft budget, it was seconded by Supervisor Parry and unanimously passed.

 Supervisor Majewski made a motion to adjourn the meeting, it was seconded by Supervisor Parry and unanimously passed.

Next Board of Supervisor’s Meeting is December 5, 2018 7:30 p.m. in the Township building and the board will vote on the budget at that time.

Susan Foster
Township Accountant