SCHUYLKILL TOWNSHIP
BOARD OF SUPERVISORS
MEETING DATE: September 4, 2019

Duly advertised in The Pottstown Mercury and posted at www.schuylkilltwp.com

In Attendance

Board of Supervisors

Fred Parry – Vice Chair, Jim Morrisson – Treasurer, Mark Donovan – Member, Susan Guerette - Member.  Martha Majewski was excused from this meeting

Township Administration

William Brennan, Esq.-Township Solicitor, Madeline Harbison – Township Secretary, E.J. Mentry – Township Manager, John Sartor, P.E. – Township Engineer.

Other Township Representatives Present

Rick Beittel – President, Valley Forge Volunteer Fire Company, Nick Cinciripino – Schuylkill Township Roadmaster, Curt English – Schuylkill Township Planning Commission, James Fetterman-Chief, Schuylkill Township Police Department, Jim Shaughnessy-Schuylkill Township Recycling Coordinator

Call to Order

The monthly public business meeting was called to order at 7:35 p.m. with the Pledge of Allegiance. The meeting was chaired by Supervisor Parry.  Supervisor Parry announced that an executive session was held immediately prior to this evening’s meeting to discuss litigation, and contract negotiation matters.  The Chair requested that Mr. Brennan, Township Solicitor, lead the public hearing proceedings.

Public Hearings

Hearing One:  Conditional Use Application CU 2019-01: Demolition of a Class II Historic Structure, 100 Country Club Road UPI #27-6-60.  Applicant is Robert C. Conover

The public hearing was opened by the Township Solicitor at 7:35 p.m.  The Applicant was represented by Ms. Brooke R. Ginty, Esq.  Appearing as witnesses for the Applicant were Ms. Kim Kopple and Mr. Thomas W. Carnevale.  The proceedings were recorded by Mr. Thomas P. Corcoran, Court Reporter and the transcript of the hearing is incorporated herein by reference.

Upon motion by Supervisor Donovan, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township approved Conditional Use Application No. 2019-01 for the demolition of a Class II Historic Structure located at 100 Country Club Road UPI #27-6-60 conditioned upon agreement by the property owner that any replacement structure be built according to the proposed plans submitted with CU Application 2019-01 (Exhibit B-1).  Mr. Brennan noted that the Applicant’s agreement to the condition was recorded in the hearing transcript.

This public hearing was concluded at 8:10 p.m.

Hearing Two: Resolution No. 2019-17 Adoption of Phoenixville Regional Planning Committee Regional Comprehensive Plan

The public hearing was opened by the Township Solicitor at 8:10 p.m.  Appearing on behalf of the Phoenixville Regional Planning Committee was Ms. Tracy Lee Tackett.  The proceedings were recorded by Mr. Thomas P. Corcoran, Court Reporter and the transcript is incorporated herein by reference.

Resolved upon motion by Supervisor Morrisson, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township does hereby adopt and approve Resolution 2019-17 wherein the Board of Supervisors accepts the Phoenixville Regional Comprehensive Plan as the Regional Comprehensive Plan.

This public hearing was concluded at 8:40 p.m.

Phoenixville Regional Planning Committee Comprehensive Plan – New Member

 Mr. Mentry explained that West Pikeland Township has petitioned to join the Phoenixville Regional Planning Committee; which petition and subsequent amendment to the Regional Plan with associated costs thereof the Board previously approved.  The item currently in front of the Board will authorize the Township Manager to send a letter of commitment for Schuylkill Township’s share of the plan amendment costs in the amount of $1,665.00. Discussion ensued regarding various fees for services rendered by the Phoenixville Regional Planning Committee.

Upon motion by Supervisor Donovan, seconded by Supervisor Morrisson, and passed, with Supervisor Guerette opposed, the Board of Supervisors of Schuylkill Township approved and authorized the submission of a Letter of Commitment  in the amount of $1,665.00 , as required for grant eligibility, for the update of the Regional Comprehensive Plan to incorporate West Pikeland Township as a new member.

Consent Agenda

  1. Approval and acceptance of the Minutes of the August 7, 2019 Board of Supervisors Regular Business Meeting and the August 22, 2019 Work Session. 
  2. Acceptance of all departmental, committee, commission and council reports as posted and received by the Board of Supervisors for the month of August 2019.

Upon motion by Supervisor Morrisson, seconded by Supervisor Guerette, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and accepted the Consent Agenda.

Board Member Reports

Environmental Advisory Council (“EAC”) - Supervisor Guerette advised the Board of the EAC’s concerns with open burning in the Township.

Treasurer’s Report and Payment of Bills

Supervisor Morrisson, Treasurer, reported to the Board that as of August 31, 2019, the Township’s general fund shows a balance of $3,794,809.06.  Supervisor Morrisson reported that the bills for August 2019 have been reviewed by him and he recommended payment of these bills. 

Upon motion by Supervisor Donovan, seconded by Supervisor Guerette, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and accepted the Treasurer’s Report for the period ending August 31, 2019 and authorized payment of Township bills for the period ending August 31, 2019.

Supervisor Morrison took a point of personal privilege to announce that he will not be running for Township Supervisor in November and he has withdrawn his name from the ballot.  Supervisor Morrisson cited personal commitments as his reason for retiring.  He went on to say that he is working on completing one last project before the end of his term; that being the installation of railroad tracks at Valley Park Municipal Park.  Supervisor Morrisson advised the Board that he would be making a presentation at the October Board meeting.

Board Discussion Items

Old Business

Valley Park Municipal Park Construction Update

Mr. Sartor, Township Engineer, advised the Board that the contractor, James R. Kenney, has made excellent progress over the summer.  Most of the trail network and stormwater management facilities have been installed; what remains is some adjustments to the grade. The parking lot subgrade has been brought up to grade and paving of the lot should be completed within the next week.  Estimated completion of this first phase of park construction is late September or early October.

Ratification of the Purchase of a Police Vehicle

At the request of the Chair, Mr. Mentry summarized a discussion held at the August 22, 2019 work session on the police vehicle purchase whereby the Police Chief, as per the Board’s instruction, located a new 2018 Ford Interceptor as an alternative to a SUV.  In order to secure this vehicle, an order had to be placed immediately.  The Board had directed the Township Manager to place the order with the understanding that the purchase must be ratified at the September 4, 2019 business meeting.  Mr. Mentry mentioned that the final invoice for the vehicle was $25,800 which was $200 less the original quoted price; even with the cost for outfitting the vehicle, the total cost will be about $5,000 less than the amount budgeted for the purchase.

Upon motion by Supervisor Donovan, seconded by Supervisor Guerette, and unanimously passed, the Board of Supervisors of Schuylkill Township ratified the purchase of a 2018 Ford Interceptor for twenty-five thousand, eight hundred dollars ($25,800.00) and up to an additional twelve thousand dollars ($12,000.00) for outfitting.

Chaplin’s Schuylkill Freedoms Festival (the “Festival”)

Supervisor Donovan advised the Board that the Festival is going forward as planned on September 14, 2019 from 2:00 p.m. to 7:00 p.m.  The Festival is hosted by Chaplin’s.  All permits have been submitted and Chaplins has been in touch with the fire and police departments regarding coverage.

New Business

Appointment to Schuylkill Township Zoning Hearing Board

Upon motion by Supervisor Morrisson, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township appointed Mr. Norman Vutz, Township resident, to the Schuylkill Township Zoning Hearing Board as First Alternate; the term of said appointment to expire in January 2021.

Act 209 Study Proposal

Upon motion by Supervisor Morrisson, seconded by Supervisor Guerette, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and accepted the August 29, 2019 Proposal for Schuylkill Township Act 209 Transportation Impact Fee Study as submitted by McMahon Associates, Inc. for the amount of sixty-seven thousand, nine hundred fifty dollars ($67,950.00).  Further, the Board designated the Township Manager as the Authorized Signatory for said proposal.

Advertising for 2019 – 2010 Equipment Rental and Snow Removal Bids

Upon motion by Supervisor Donovan, seconded by Supervisor Morrisson, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized the Advertisement for Bids for the Township’s 2019-2020 Equipment Rental and Snow Removal Contract.

Resolutions / Ordinances

Upon motion by Supervisor Morrisson, seconded by Supervisor Donovan and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized the advertisement of the following four (4) proposed ordinances:  SLDO Ordinance No. 2019-03 Amending Chapter 320 Article V Minimum Design Requirements §§320-22.A.(5), 320-22.A.(6), 320-22.A.(7), 320-22.A.(8), 320-22.A.(9), 320-22.a.(6), 320-22.C.(1)(d), and 320-22.C.(1)(d)[2][a]; SLDO Ordinance No. 2019-04 Amending Chapter 320 Article II. Terminology §320-9, Article III. Plan Processing and Construction Procedures, and Article V. Information to be Shown on SLDO Plans; Zoning Ordinance No. 2019-05 Amending Chapter 370 Zoning Article II. Terminology; Establishment of Districts §370-7; Article III, FR Rural Density Districts; Article V. R-2 Medium Density Districts §§370-26, 370-166, and 370-168; and the addition of Article XXIX. Conservation Overlay District; and Zoning Ordinance 2019-06 Amending Chapter 370 Zoning Article II, §370-7. Definitions and word usage., §370-169, § 370-132, §370-126, §370-141.A, §370-176, and §370-178.

Subdivision / Land Development

FBW Storage, LP, 305 Kimberton Road – Letter of Credit Reduction No. 4

Upon motion by Supervisor Donovan, seconded by Supervisor Parry, and unanimously passed, the Board of Supervisors of Schuylkill Township approved and authorized Letter of Credit Reduction No. 4 for FBW Storage, LP, 305 Kimberton Road in the amount of ninety-two thousand, two hundred eight dollars and seventeen cents ($ 92,208.17) as recommended in the Gilmore & Associates, Inc. letter of August 28, 2019 (File No. 14-01069T1). The amount remaining on the Letter of Credit will be $ 5,277.84; said amount will be reduced to zero dollars ($ 0.00) upon receipt of Gilmore & Associates, Inc. final letter of recommendation and approval.

Subdivision Approval (single lot) 19 Oakwood Lane (UPI #27-7-10.3)

Supervisor Guerette asked the Township Engineer if the final subdivision plan put before the Board tonight by Mr. Louis Piombino is in compliance with all Township zoning and ordinance requirements.  Mr. Sartor affirmed that the plan is compliant but there is still one outstanding requirement. A Sewage Facility Planning Module Exemption has been filed with the Pennsylvania Department of Environmental Protection (“PaDEP”); it has been approved by the Township but PaDEP has not issued its final determination.  Supervisor Morrisson asked Mr. Piombino about the Chester County Planning Commission recommendation regarding the historic spring house on the property and the creation of a deed restriction on proposed lot #1 to prevent the demolition/ removal of the springhouse.  Mr. Piombino responded that he and the owners do not believe that a deed restriction is necessary as the historic spring house is within the setbacks on the lot.

Upon motion by Supervisor Parry, seconded by Supervisor Guerette, and unanimously passed, the Board of Supervisors of Schuylkill Township rendered conditional final approval on the single-lot subdivision plan for 19 Oakwood Lane (UPI# 27-7-10.3 ) as submitted on the plan titled “Final Subdivision Plan George & Magdalen Herzog, 19 Oakwood Ln., Phoenixville PA 19460” for Mr. Louis Piombino, 411 Conestoga Rd., Suite 11, Devon PA 19333, as prepared by LGS Land Grant Surveyors dated April 26, 2019 and last revised July 1, 2019.  Final approval is conditioned upon PaDEP’s approval of the Sewage Facility Planning Module Exemption application.

The Township Solicitor advised the Board that the subdivision plan should not be signed until the state agency approval has been granted.

Additional Business

Supervisor Parry reported that the September 26, 2019 Board of Supervisors Work Session is cancelled due to scheduling conflicts and called for a motion to advertise an alternate meeting date, to be determined.

Upon motion by Supervisor Donovan, seconded by Supervisor Guerette and unanimously passed, the Board of Supervisors of Schuylkill Township approved the advertisement of an alternate date for a Board of Supervisors Work Session.

Announcements

  • The Schuylkill Township Police Association’s annual Fall Outreach programs will start October 1st with their Food Drive.  The Build-A-Bear™ campaign for CHOP patients follows from November 1st through December 15th  along with the Coat Drive from November 1st through March 17, 2020.
  • Annual Community Meeting with the Schuylkill Township Police Department is Thursday, September 12th.
  • Schuylkill Freedoms Music Festival, hosted by Chaplins, is Saturday September 14th.

Public Comment

Mr. James Nolen, Nolen Companies, King of Prussia PA, addressed the Board regarding his proposed townhome development on Pawling Road.  Mr. Nolen proceeded to present his timeline and history of his proposed development and the conservation easement purchased by the Township.  Supervisor Guerette advised Mr. Nolen that public comments are limited to 5 minutes and that this was not the proper venue for a presentation to the Board.  Mr. Nolen asked that the Board direct the Township Manager to contact Natural Lands regarding the current issues with the development and the conservation easement.  No action was taken by the Board.

A resident asked if any update was available regarding the Valley Forge University conference center property.  The Board responded that there were no new developments.

Adjournment

There being no further business before the Board, the meeting was adjourned at 9:20 p.m. upon motion of Supervisor Morrisson, seconded by Supervisor Guerette, and unanimously passed by the Board of Supervisors of Schuylkill Township.

Next Board of Supervisors’ Meeting

Board of Supervisors Work Session................................... to be determined

Board of Supervisors Regular Business Meeting................. Wednesday October 2, 2019 at 7:30 p.m.

Respectfully submitted,

Madeline Harbison
Township Secretary